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Criminal Record Checks at YMCA England & Wales

 

YMCA England & Wales requires all staff to undertake a criminal record check. This is done through a basic DBS check with KnowYourPeople.

Completing Your Application

Step 1

You will receive an email with a link from noreply.kyp@gbgplc.com. Click on the link, and you will be asked to enter your email address and create a password. You will then be brought back to the login page, where you will be asked to re-enter your email address and password again. If you have not received this, please check your junk and spam folders. If you still have not received it, please contact HR Admin.

Step 2

You to confirm that the details you are providing are correct and confirm that you will are allowing this check to be carried out.

Step 3

Complete the form with your details. Please note, you will be required to enter your address (including postcode) for the last 5 years.

Step 4

You will then be required to click on the confirmation declaration and then click next.

Step 5

You will then be taken to the final screen where you will view a summary of your information. Please check the information is correct and click Confirm and Submit. This will then submit your application for verification.

Accepted Documents

As part of your DBS application, you are required to submit two documents to verify your identity. This is done on your recruitment candidate portal. You must provide evidence that confirms your current full name and date of birth, as well as evidence that confirms your current full name and current address.

Document 1

The following documents are only accepted to verify your name and date of birth. Please supply one of the following:

  • Passport (current and valid);
  • Birth/ adoption certificate (including any document/s to confirm all name changes);
  • Biometric residence permit; or
  • Driving licence (full or provisional).

Please note that accepted documents must be in your current surname. If your document is not in your current surname, you must provide all documents showing the changes from birth to present without any gaps (this includes all marriage, divorce, and deed poll certificates).

Document 2

The following documents are only accepted to verify your name and current address. Please supply one of the following:

  • Driving licence (full or provisional);
  • Bank or building society statement (issued in the last 3 months);
  • Bank or building society account opening letter (issued in the last 3 months);
  • Credit card statement (issued in the last 3 months);
  • Utility bill (issued in the last 3 months);
  • Benefits statement (issued in the last 3 months);
  • Mortgage statement (issued in the last 12 months);
  • Council tax statement (issued in the last 12 months);
  • P45 or P46 (issued within the last 12 months)

Please note that accepted documents must be in your current surname as well as your current address. If you have provided your driving licence to verify document 1, you must use a different document to verify document 2.

Should you wish to discuss accepted documents before you complete your new starter details, please contact a member of HR on 020 7186 9507.

Criminal record Checks – Frequently Asked Questions

If you are unsure of the precise date, please enter the first day of the month or the closest date that you can remember.

The postcode lookup function can only be used for postcodes inside the UK. In the first instance double check that you have entered the postcode correctly.

If the postcode lookup function is still not returning any results you can check a post code from Royal Mail.

If the post code provided by Royal Mail is still not found in on the application form lookup, you will need to use ‘click address outside the UK’. This will open another section of the application form which will allow you to enter the address manually.

When entering an address manually at least one of the following pieces of information must be provided: Company Name, Building Number, Building Name, Flat or Sub-Building Number, Street Name or Sub-Street Name. You must also specify the Town or City and select the country from the dropdown list.

If you lived outside of the UK, you must provide this overseas address. Click ‘Address outside of the UK?’ located under the Postcode field. This will open another section of the application form which will allow you to enter your non-UK address manually.

When entering an address in this way, at least one of the following pieces of information must be provided: Company Name, Building Number, Building Name, Flat or Sub-Building Number, Street Name or Sub-Street Name. You must also specify the Town or City and select the country from the dropdown list.

If you have a driving licence, it is important when entering your name on the application form the information matches.

Please enter only one name in the First Name field. If your first name is hyphenated e.g., Lydia-Rose please include the hyphen.

If you have a middle name, enter this in the Middle Name field. Only one name, unless hyphenated, should be entered per Middle Name field. If you have more than one middle name click ‘add another middle name’ and an additional Middle Name field will appear.

If you clicked this button by mistake, simply click the ‘minus’ button on the right-hand side of the field to remove it.

Only one name, unless hyphenated should also be entered in the surname field.

Your landline and mobile phone number are not mandatory fields. This is because they are not required in order to carry out any of the item checks. However, inputting this information enables you to access all the applicants details provided at the time the application was submitted. You will also get an alert when your DBS has been processed.

The Disclosure and Barring Service create a profile ID when you complete an application form. If you have previously completed an application for a DBS check this profile ID can then be used to help them link previous applications together in order to aid them in processing your application.

For the purposes of security, if incorrect login details are entered 3 times in a row, you will be locked out for 30 minutes.

If you have forgotten your password click ‘Forgotten Password’. Enter your username. You will be sent an email with details of how to create a new password.

The system will automatically log you out after 15 minutes of inactivity. We advise that you click and save regularly when completing your application form.